One record, from first plan to final outcome.

Verified results after graduation, not just applications submitted. Planning for every student and tools to spot who needs help.

Three jobs, one system.

Students plan. Counselors support. Leaders see results. The same record runs all three.

For schools, districts, networks, and college access organizations.

  • Students

    Plan

    College lists, careers, and applications

  • Counselors

    Support

    Milestones, messaging, and who needs help

  • Leaders

    See results

    Reports and verified outcomes

One student record from first plan to final outcome
Implementation and security
  • Data migration included
  • Staff trained before launch
  • FERPA workflows
  • Single sign-on and role-based permissions
  • Audit trails

For the people who own data, permissions, and setup

Admin & Efficiency

Load the data once, set who sees what, and let the follow-ups run themselves.

One Record per Student

Grades, test scores, program data, applications, and outcomes live on one record that follows the student from middle school through college. Edit fields right in the student list.

  • Academic, demographic, and program data in one profile
  • Weighted and unweighted GPA with history and class rank
  • SAT, ACT, and AP scores with superscores
  • Custom fields for anything your organization tracks
  • Bulk upload with row-by-row checks and saved column mappings
Student, Class of 2027
  1. Middle school
  2. High school
  3. College
GPA
3.62 weighted 3.41 unweighted · rank 38 of 290
SAT
1240 superscore Best of 2 sittings
AP
3 exams Biology 4 · US History 3 · Spanish 5
Program
Scholars cohort Custom field
Follows the student from middle school through college Example data

Milestones, Tasks, and Surveys

Define the steps every student should complete, then let Overgrad track progress, send reminders, and surface who needs a nudge.

  • Milestones with templates, automatic completion, and verification
  • Tasks with due dates, assigned in bulk or one at a time
  • Surveys with sections, a shared question bank, rating scales, scheduled sends, and charted results
  • Calls, emails, and meetings logged on the student record
Senior year milestones 2 of 4 done
  1. Submit 3 applications Completed automatically from application status
    Auto
  2. Upload transcript Verified by counselor, Oct 14
    Verified
  3. Finish FAFSA Task due Nov 1 · reminder sent
    Due
  4. Senior exit survey 82% of seniors responded
    Survey
Example data

Works with Your Other Systems

Your student information system stays the system of record. Overgrad reads from it and from the other systems you already run, so nobody types the same thing twice.

  • National Student Clearinghouse for enrollment and persistence
  • PowerSchool, Infinite Campus, Skyward, and Synergy by scheduled sync
  • Common App for application status and recommendation routing
  • An API for anything custom
System of record Your SIS PowerSchool · Infinite Campus · Skyward · Synergy Synced nightly · 2:00 am
Overgrad
  • Clearinghouse Enrollment and persistence Each term
  • Common App Application status, recs Daily
  • Your API Anything custom On demand
Nobody types the same thing twice Example data

Permissions and Security

Schools roll up to districts, districts to networks, and each level has its own settings. You decide which educators see which students.

  • Access grants that control which staff see which students
  • Role-based permissions at the school, district, and network level
  • FERPA agreement workflows and audit trails
  • Two-factor authentication and single sign-on
Network 12 schools
District 5 schools
School A ✓ Counselor sees 120 students
School B No access
  • Two-factor
  • Single sign-on
  • FERPA agreements

Audit trail Counselor, School A viewed a record · 9:14 am

Example data

For counselors and advisors

Planning & Advising

Every student builds a plan, applies, and gets help before a deadline passes.

College Lists and Applications

Students build a list of likely, match, and reach schools from their own record and from where students like them enrolled and graduated. Every application, document, and deadline lives in one place.

  • List builder that uses the student's grades, scores, career interests, and past sessions
  • College cards with test-optional status, retention, and net price by family income
  • Applications with requirements, recommendations, and attached documents, sent automatically when ready
  • Essay tracking from draft to reviewer feedback, with prompts pulled from colleges each week
  • Bulk transcript upload that routes each page to the right student
My college list Net price at your family's income

Likely 2

  • State University A $9,800/yr ✓ Submitted
  • College B $7,200/yr ✓ Submitted

Match 1

  • University C $12,400/yr Test-optional Recs 2 of 2

Reach 1

  • College D $6,100/yr Test-optional Essay in review
Example data

Careers and Every Pathway

Students explore careers with real wage and job-growth data, then see every way to get there: degrees, community college programs, training certificates, apprenticeships, and the military, side by side with what each costs and pays.

  • Career search with wages, openings, and growth for each occupation
  • AI-powered career videos and interactive career stories with Trek
  • Start from a career and see the degrees, certificates, and apprenticeships that lead to it
  • What graduates of a specific program at a specific school earn and borrow, and what a family at your income pays after aid
  • Shorter programs shown as a first step, with the degrees they stack into
Career Career A
Median wage Job growth Openings near you
  1. Certificate Training program A
    Time
    Months
    Cost after aid
    $
    Grads earn
    $
    Stacks into the next ↓
  2. Associate Community College B
    Time
    2 years
    Cost after aid
    $$
    Grads earn
    $$
    Stacks into the next ↓
  3. Bachelor's State University C
    Time
    4 years
    Cost after aid
    $$$
    Grads earn
    $$$
Example data
Integrated partners:

Work-Based Learning

Overgrad tracks internships, externships, and CTE placements with the hours, evaluations, and exports your state requires.

  • Placement tracking with employer partnerships
  • Hour logs and attendance monitoring
  • Employer feedback collection and evaluations
  • Automated compliance exports for state CTE requirements
Internship · Health science pathway Employer A 4.6 / 5 employer evaluation
  • Mon Signed in on site 4 hrs
  • Wed Signed in on site 3.5 hrs
  • Thu Supervisor approved 4 hrs
State CTE report ✓ Ready to export
Example data

Messaging Students and Families

Text and email students and families from Overgrad, with every message saved on the student record. Students and families can use Overgrad in their own language.

  • Two-way texting with students, with replies routed back to the sender
  • Bulk email and text to a full caseload, with replies coming back to the sender
  • Family texting and replies from their own Overgrad parent account
  • The student and family view is available in Spanish, with more languages in development
Maya, Grade 12 Student and 1 family member
  1. Hi Maya, your FAFSA appointment is Thursday at 3:30. Bring your family's tax info. You · text
  2. Got it, my mom is coming too Maya · text
  3. Gracias, ahí estaremos el jueves. Parent · from their Overgrad account · Español
✓ Saved to Maya's record Example data

Interests, Strengths, and Purpose

Students identify what they care about and what they do well, then build career and college lists from there. Trek, our AI career guide, runs the discovery and keeps asking what they are learning about themselves.

  • Career Discovery: interests, values, and real job descriptions
  • A Purpose Compass of strengths and values that students revise over time
  • Career surveys with counselor endorsements
  • nXu purpose-development lessons, with the Complete plan
Interests Helping peopleBiology
Strengths Problem solvingStaying calm
Values StabilityFamily nearby
Purpose Care for my community
Careers to explore
  • Respiratory therapist
  • Nurse
  • Medical lab tech
Revised as the student learns more Example data

Meet Trek, the AI career guide

Events and College Visits

College fairs, workshops, and rep visits run from one place, with sign-up, attendance, and reminders attached.

  • Colleges book visits to your school through Overgrad
  • Student and family sign-up pages with eligibility rules
  • Attendance by upload or check-in, synced to outside calendars
  • Reminders and follow-up notifications
This week ↻ Synced to Google and Outlook
  1. Tue 14
    College A rep visit Booked by the college · 10:00 am
    18 signed up
  2. Thu 16
    FAFSA night for families Seniors and families · 6:00 pm
    42 RSVPs
  3. Fri 17
    Essay workshop Seniors only · Library
    36 checked in
Reminders go out the day before Example data

For leaders and their teams

Reporting & Outcomes

What each school is doing and where students land, plus a weekly read on who needs help.

Reports

Reports roll up from counselor to school to district to network. Run them whenever you need them, not whenever the data refresh allows.

  • A library of reports: admissions, enrollment, alumni, documents, courses, and more
  • Custom reports with your own fields and a scheduled export
  • Comparisons across schools in a district or network
  • Numbers that stay current, so nobody rebuilds the deck
Enrollment, by school District · Class of 2026
  • School A 88%
  • School B 79%
  • School C 71%
↻ Scheduled export · every Monday · CSV Example data

Where Students Land

With Overgrad Success, enrollment and term-by-term persistence come from the National Student Clearinghouse and appear on each graduate's record. Leaders see results by school, counselor, and cohort.

  • Enrollment and persistence verified by the National Student Clearinghouse
  • Alumni dashboard: who enrolled, who stayed, who stopped out, by cohort
  • Financial aid award letters read automatically and compared side by side
  • Term bills and balances tracked for alumni so money problems show up early
Class of 2025 ✓ Verified by the National Student Clearinghouse
  1. 120 Graduated
  2. 94 Enrolled in the fall
  3. 81 Back for year two
13 stopped out after year one, each one on a counselor's list to call
Example data

Who Needs Help, and When

Counselors see which students are off track and why. Students see a short list of what to do next.

  • Each student's next steps, ranked by what matters most right now
  • Flags for missing applications, aid steps, and milestones, with the reason shown
  • Feedback on college lists before students submit
  • The counselor makes the call; Overgrad points them to it
Needs attention this week Ranked by what matters most
  1. 1
    Senior, Period 3 Aid step: FAFSA not started, priority deadline in 9 days
  2. 2
    Senior, Period 1 College list: No likely schools on the list yet
  3. 3
    Junior, Period 5 Milestone: Career interest survey not completed
The counselor decides what happens next. Example data

Frequently Asked Questions

Does Overgrad only track 4-year college? What about students going into trades, military, or apprenticeships?

No. Overgrad covers two-year colleges, trade schools, certificate programs, apprenticeships, the military, and direct-to-work, alongside four-year colleges. Students plan for any of these paths, and Overgrad tracks the outcome for each one.

Can we track work-based learning hours for CTE compliance?

Yes. Overgrad tracks placements, hour logs, and employer evaluations for internships, externships, and apprenticeships, and exports the reports your state requires.

Can we see employment outcomes, not just college enrollment?

Yes. College enrollment and persistence come from the National Student Clearinghouse. For work outcomes, Overgrad records where alumni are employed and can add wage data from employment data providers, so you can see where graduates work and what they earn.

Can we connect Overgrad to our existing SIS, LMS, or other systems?

Yes. Overgrad runs scheduled syncs with PowerSchool, Infinite Campus, Skyward, and Synergy, supports Google sign-on, and offers an API for custom integrations. Systems without a sync can use the bulk uploader. Common App, the National Student Clearinghouse, and texting connect natively.

What security and compliance features does Overgrad include?

Overgrad includes FERPA agreement workflows, two-factor authentication for administrators, role-based permissions, single sign-on, audit trails, and encryption in transit and at rest. Districts, organizations, and networks each configure their own settings.

Does student data train an AI model?

No. Student data never trains an outside AI model. Overgrad's AI features run on a closed system inside AWS, and your district decides whether they are turned on. Read how we keep AI safe.

See how it would work at your district or organization

A personalized 30-minute walkthrough with someone who knows the platform inside and out.

Connect with Us Pricing