For districts, networks, and college access organizations
Why teams leave Salesforce for Overgrad
A sales CRM can be shaped into a student success system. Somebody has to shape it, and then keep shaping it every year.
What a donated license really costs
The Salesforce figures here reflect what we commonly see in K-12 and college access implementations. Actual costs vary by configuration, scope, and vendor contract.
Salesforce gives nonprofits the licenses. The licenses were never the expensive part.
It already does the job the day it arrives.
Clearinghouse sync, college applications, texting, alumni tracking, and outcome reporting are all in Overgrad already. Setup, migration, and training come with it.
"We hesitated to replace our legacy setup because of the disruption we assumed it would cause. What surprised us was that Overgrad didn't just simplify our systems. It unified our work. Within weeks, we had a single, end-to-end view of student progress."
"Switching from Salesforce cut our costs significantly. Plus, our team actually likes using it. No more consultant dependency for simple changes."
What you pay for over three years
The line items, for a mid-sized charter network
- PlatformPer enrolled student
- ImplementationIncluded
- Add-on appsNone
- ConsultantsNone
- PlatformPer user, or donated
- Implementation$12,000 to $20,000
- Add-on appsAround $12,000 a year
- ConsultantsHourly, every year
Send us your current Salesforce spend and your enrollment. We will put your real numbers next to ours, in writing, within one business day.
Teams rarely leave Salesforce because it broke. They leave because it never stops needing work.
What is different
It was built for this work, so there is nothing to assemble first.
It comes in one box
A Salesforce build needs add-on apps for student success workflows, messaging, and signatures, each with its own annual fee. Overgrad has them already.
- Application tracking, included
- Clearinghouse sync, automatic and included
- Two-way texting, included, billed per message
- A student portal that works on a phone
- Document management, included
Running while they are still scoping
A Salesforce build runs three to six months with consultants on the clock. We move your data, train your team, and agree on the timeline in writing before you sign.
- A launch date agreed in writing up front
- Setup and migration included, no hourly risk
- Training measured in hours, not weeks
- One person on our side who owns your launch
Change it yourself, on Tuesday
On Salesforce, a new field or a changed report is billable consultant hours. In Overgrad the person running the program does it.
- Workflows built without code
- Add and change fields yourself
- Support included in the annual fee
- No certification required to run it
Built for counselors, not sales teams
Salesforce was built to track deals. Every part of it that understands a student had to be added by somebody. Overgrad started here.
- One student record, middle school through alumni
- Outcome measures that already exist
- Common App integration, native
- Comparison across schools, standard
When Salesforce is the right call
Every department already runs on Salesforce
You have an admin on staff, or a partner on retainer
Student success is one job among many the system does
Waiting several months to launch is fine
Getting your data out
All of it comes with you
Students, applications, messages, and the custom fields your team built. We move them.
Run both for a while
Keep Salesforce on while your team tries Overgrad with real students
Short training
Most staff are working in it the same day
No more hourly
The consulting cycle ends when the migration does
Put your Salesforce spend next to ours
Book a 30-minute walkthrough. Bring your current costs and we will show you the comparison with your own numbers in it.